The Bureau of Finance sets student financial bills to the financial system application based on the Rector's Decree on study fees or official study program letters regarding to the costs which are not covered in the Rector's Decree (for example, Hospital Practicum, etc.). These letters must be approved by the Vice Rector I. Furthermore, students can access their financial bills through SIMKEU-STUDENT. With the aid of the Host to Host system, these financial bills will also appear at the partner bank system.
Payment activation is the activation of the student's academic status after the payment is made, so that students can fill in the KRS at the beginning of the semester, or print the UAS Exam Card at the end of the semester. The student financial administration (payment for Development Fund, SPP Installments I - IV, etc.) is basically directly related to the student academic administration (KRS, lectures, exams, etc.). The payment of SPP Installment I and III is a requirement for filling in KRS of the odd and the even semester, while SPP Installment II and IV payments are a requirement for printing the UAS Exam Card of the odd and the even semester.
Scholarship activation is the activation of academic status for students who receive full scholarships, so that the students can fill in KRS at the beginning of the semester, or print their UAS Exam Card at the end of the semester.
Starting from the Academic Year of 2012/2013, the tuition payments were based on SKS taking. The SPP payment each semester is made in 2 stages/installments. Under normal conditions, the first installment of SPP payment (I for odd semester, or III for even semester) is fulfilled to pay 10 credits (SKS), while the remaining credits are paid in the second installment (II for odd semester, or IV for even semester). If a student takes credits under 10 credits, in order not to get paid 10 credits in the first installment, the student must fill in the KRS to be taken in the STAR application. In the event that students take less than 10 credits and do not make setting KRS at STAR, the first installment payment bill will exceed the SKS taken. Students can transfer the excess payment to another bill payment, or if there are no financial bills (after graduation), the students can request a return with the following requirements: submit a photocopy of payment receipt (by showing the original receipt) and the Student Identity Card.
If students want to be active but have not been able to pay the SPP Installment I or III, students can apply for payment dispensation, with the following requirements: there is written approval manually (handwritten) by the student's parent or guardian and a stamp, the last parent's salary slip issued by related agencies or parents' income certificate known to the local village government, a dispensation application letter known to the Academic Advisor and the Head of Study Program, a copy of the KTM, a copy of the student's parent or guardian's ID card, a copy of the Family Card, and the latest Academic Transcript. Details of conditions on compensation can be seen in the Reference Menu of this website.
New students who resign before deadline are entitled to a refund of the registration fee (Development Fund (DP) and SPP Installment I) of 85% (PMB-UMS 2017 provisions) of the registration fee if the registration fee is fully paid. In other words, UMS has the right to deduct 15% of the registration fee that should have been paid, regardless of the registration fee that has been paid (for example, the DP has just been paid 75%). To get a refund due to resignation, new students must go to the Bureau of Finance with the following documents: withdrawal form from ODS, identity card, proof of payment receipt, and new student pass certificate. Refunds will be made by transfer to the new student passbook account.
The Bureau of Financial Administration provides service for issuing Study Fee Certificate for students who need them, for example to apply for scholarships. Students apply for a Study Fee Certificate via online request at STAR.
The Bureau of Finance processes the budget disbursement after approval from the Vice Chancellor II. In order to be monitored and accountable, the budget submission process, budget disbursement, and budget use reporting are facilitated with the LAN financial system application, cash management system and Host to Host with partner banks, and a financial management information system (SIMKEU).
As a part of public accountability, all disbursed budgets must be reported on their use. The financial accountability report (LPJ) is submitted by the related unit through 2 doors: online reporting details of item costs, and submitting the supporting physical evidence to the Bureau of Finance. In one fiscal year (July-June of the following year), the acceptance of LPJ is restricted at the latest of the book-close of the fiscal year, which is the end of June.
Current account reconciliation is intended to match the bank transaction records with the financial records in the financial system application, both income and expenditure.
Cash opname reporting is part of the monthly financial reporting by the Bureau of Finance regarding the condition of the university cash to the University Leaders (Rector and Vice Rectors).
After closing the fiscal year book in June, the Accounting Section of the Bureau of Finance composes a complete financial report, which will be submitted to the university Leader (Rector and Vice Rector II). The financial report contains records of assets, debts, and capital, which includes records of income, expenses and profits in one fiscal year. This financial report will be one of the references when a financial audit is carried out.
Providing financial data
The Bureau of Financial Administration provides financial data for several purposes, including the arrangement of university’s Budget Plan of Revenue and Expenditure (RAPB), institutional accreditation of university, accreditation of faculties and study programs, and financial audits.
The Accounting and Taxation Section of the Bureau of Finance annually facilitates the reporting of income tax (SPT) for the lecturers and employees of UMS taxpayers. The facilitation is in the form of assistance in managing the Electronic Filing Identification Number (EFIN), providing blank data on SPT filling (form A1), and assistance in filling out SPT online. Each taxpayer can download the SPT filling out on the website of the Bureau of Finance on the EFIN menu (http://keu.ums.ac.id/efin/) by logging in using CAS.
Payments to external stakeholders
The Bureau of Financial Administration makes payments to external stakeholders based on the agreed official documents, including payments for procurement of goods, payments to developers of building projects, and tax payments.