In order to realize accountable, transparent, and efficient financial governance, as well as making it easier for treasurers to keep cash management records, BAK-UMS developed a Cash in Hand management information system, which is attached to SIMKEU LAN. This application is personal, meaning that recording funds and daily use of funds is managed by the respective user holder (treasurer).
Steps to use the application:
1. Login to the financial application/cash management menu
2. Register the account you want to use.
a. Cash on Hand, Savings and Current Accounts to be used (hereinafter referred to as CASH). Recommended accounts exist (not necessarily):
- Cash on Hand
- Savings (if more than one is registered all one by one)
- Faculty/Unit Current Account
b. Income, consisting of incoming sources of funds which add to cash, savings and current accounts is considered income, disbursement from CM is considered income, donations, donors, etc. Recommended accounts:
- Disbursement from University
- Donations
- Government grants
- Etc.
c. Expenditures consist of any expenditure that reduces Cash, Savings or Current Accounts. Recommended accounts:
- Consumption
- Overtime
- ATK
- Etc.
3. Transferring books between KAS using the Overbook menu by filling in the date (according to the transaction date), source account, destination, information and nominal. For example, if you want to withdraw cash from Savings x, then source = Savings x, destination = Cash in Hand.
4. Income records funds entering KAS
The source of funds is selected from the previously registered income account, while the destination is the CASH group account (Cash in Hand, Savings or Current Account).
5. Expenditures, source of funds from the CASH Account, type of expenditure using the Expenditure group account.
6. Print/export to Xls.
7. Recap the balances of all CMs who have not yet LPJ (figures are for illustration only)
8. Balance report for all cash funds (figures are for illustration only)
